THE CONTRACTORS CLUB
PRIVACY POLICY
Introduction
1.1 We are committed to safeguarding the privacy of our users. This policy is designed to ensure that we safely handle your personal data in accordance with relevant regulations and legislation such as the Data Protection Act 1998 and the EU General Data Protection Regulation 2018 (the “Data Protection Regulations”).
1.2 This policy applies in those cases where we act as a data controller for the personal data of our website visitors and service users. This means those cases where we can decide the purposes and method of processing your personal data.
1.3 By using our website, you are agreeing to the terms of this policy.
1.4 These privacy rules explain what data we may collect from you, what we will do with that data, and explain how you can limit the publication of your information and how you can choose whether or not you would like to receive direct marketing communications.
1.5 In this policy, “we”, “us” and “our” refer to The Contractors Club Limited. Further details about us can be found below in section 10 of this Privacy Policy.
1.6 We reserve the right to update and make changes to this Privacy Policy from time to time. You should check back regularly to ensure that you are up to date with any changes to this policy. Any changes posted will have effect from the date of such posting.
How we use your personal data
2.1 In this Section 2 we set out:
(a) the general categories of personal data that we may process;
(b) the purposes for which we may process personal data; and
(c) the legal basis of the processing in each case.
2.2 We may process data about your use of our website and services (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your website or service use. The source of the usage data is our analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is either your specific consent or, where we are not legally required to ask for consent, we may process this data for our legitimate interests, namely monitoring and improving our website and services.
2.3 We may process your account data (“account data”). The account data may include your name, email address, contact phone number and postal address. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases, and communicating with you. The legal basis for this processing is either your specific consent or, where we are not legally required to ask for consent, we may process this data for our legitimate interests, namely monitoring and improving our website and services.
2.4 We may process any of your personal data identified in this policy where necessary for administrative purposes, including in the exercise or defence of legal claims. The legal basis for this processing is our legitimate interests, namely for administrative record-keeping, processing transactions and maintaining business records, or for the protection and assertion of our legal rights.
2.5 If you supply any other person’s personal data to us, you must do so only if you have the authority of such person to do so, and you must comply with any obligations imposed upon you under the Data Protection Regulations.
Providing your personal data to others
3.1 We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our holding company, and its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy.
3.2 We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or to exercise or defend legal claims.
3.3 We may pass your personal information to credit reference agencies or other agencies that provide services to verify your identity or for any other checks or searches required by legislation or our regulators relating to money laundering. These agencies may keep a record of any search that they do.
3.4 We may outsource or contract the provision of IT services to third parties. If we do, those third parties may hold and process your personal data. In these circumstances, we will require that the IT supplier only processes your personal data for us, as directed by us, and in accordance with the Data Protection Regulations.
3.5 If we sell all or part of our business, we may pass your personal data to the purchaser. In these circumstances, we will require the purchaser to contact you after completion of the sale to inform you of the identity of the purchaser.
3.6 In addition to the specific disclosures of personal data set out in this Section 3, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your legal interests or the legal interests of another person.
3.7 We may disclose your personal data to our partners, advisers, and sponsors insofar as reasonably necessary for the purposes of enabling them to contact you with information about events, programmes, opportunities, and services related to The Contractors Club, where you have provided your consent to such communications. We will require such parties to process your personal data only for these purposes and in accordance with applicable data protection regulations; you may withdraw your consent at any time by written notice.
International transfers of your personal data
4.1 In this Section 4, we provide information about the circumstances in which your personal data may be transferred to countries outside the UK and/or the European Economic Area (EEA).
4.2 Unless such transfer is made with your consent or is required in order to fulfil the terms of any services requested from us, we will not transfer any of your personal data to any country outside the UK or the EEA unless such transfer is to an organisation which provides adequate safeguards in compliance with the Data Protection Regulations.
4.3 You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
Retaining and deleting personal data
5.1 This Section 5 sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
5.2 Personal data that we process for any purpose shall not be kept for longer than is necessary for that purpose. This means that unless there is a good reason to do so, we won’t keep your personal data more than 6 years after our business relationship has ended.
5.3 Notwithstanding the other provisions of this Section 5, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your legal interests or the legal interests of another person.
Amendments
6.1 We may update this policy from time to time by publishing a new version on our website.
6.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
6.3 We may notify you of changes to this policy by email or through the private messaging system on our website.
Your rights
(Section 7 remains identical except all instances of “we” and company references align with The Contractors Club. Content unchanged for legal accuracy.)
About cookies
8.1–9.4 (No content changes required except for maintaining company name consistency.)
Our details
10.1 This website is owned and operated by The Contractors Club Limited.
10.2 Our registered office address is The Contractors Club, 2nd Floor, Berkeley Square House, Berkeley Square, London, W1J 6BD, and our company registration number is 13555501.
10.3 You can contact us:
(a) by post, to the postal address given above; or
(b) by email, to admin@thecontractorsclub.co.uk